WorkflowMAX is priced per user per month. Standard and Premium are priced in user bands – 1–3, 3–5, 5–10, 10–20, 20–50, 50–100, and 100+ users – so the per-user rate decreases as your team grows. Advanced is a flat per-user rate regardless of team size. Pricing varies by currency depending on your region.

Standard covers the core platform – quoting, job management, time tracking, invoicing, Xero integration, reporting, and document management. Premium adds productivity reporting, multi-currency support for POs and bills, Zapier integration, Kanban job board view, and the ability to import invoices from Xero. Advanced includes everything in Premium plus Lead Manager, Capacity Planning, Integrated Calendar, Quote Variations, Scheduled Reports, advanced percentage-based invoicing, a sandbox environment, extended API access, and priority support.

Standard suits freelancers and small teams who need a solid end-to-end workflow without complexity. Premium suits growing teams who need multi-currency, deeper reporting, and workflow automation via Zapier. Advanced suits larger or more complex operations that need capacity planning, AI features, and a higher level of account support. If you're unsure, start a free trial – you can always upgrade.

Yes. All plans include a 14-day free trial with no credit card required. You get full access to the features on your chosen plan so you can test with real data before committing.

No setup fees and no lock-in contracts. You can cancel at any time.

Your subscription doesn't update automatically. To add users, you'll first need to update your subscription to the appropriate user band or user count, then add the new users to your account. Admins can manage this from within the billing settings.

Advanced is priced at a flat per-user rate – unlike Standard and Premium, there are no user bands. Because Advanced includes a higher level of account support, we size it through a short discovery call rather than a self-serve checkout. Book a call with our team and we'll confirm pricing for your organisation.

Lead Manager is included in Advanced at no extra cost. On Standard and Premium, it's available as an optional add-on for a flat monthly fee regardless of team size.

Yes. You can upgrade or downgrade your plan at any time from your billing settings. Upgrades take effect immediately. If you're on Standard or Premium and want to move to Advanced, book a discovery call and we'll handle the transition.

WorkflowMAX is available worldwide. Pricing is available in AUD, NZD, CAD, GBP, and USD.

Advanced includes access to a dedicated account manager, guided onboarding, and quarterly business reviews for annual subscribers with 25 or more users. If your team is below that threshold or on a monthly subscription, you'll still have access to priority support.