Meet Your HR Team, a Melbourne-based HR consultancy made up of seven specialists helping businesses across Australia navigate workplace and HR challenges. Their team works in a combination of remote and on-site, spending much of their time out in the field with clients. That means the tools they rely on can't be desk-bound.
With 12 years of industry experience behind him, founder Stephen Luxmoore built Your HR Team around one idea: get out there, engage with people, and help businesses grow.
The only thing standing in the way was everything that wasn't that.
Tackling One Problem After Another
Before WorkflowMAX, Your HR Team ran on a patchwork of Excel spreadsheets and Google Drives. For a small, fast-moving consultancy, it worked. Until the weight of managing it all started pulling time and energy away from the work that actually mattered.
The friction was showing up everywhere:
- No centralised view of projects, data, or team activity
- Payroll was a manual, time-consuming process every cycle
- Invoicing required too many steps and too much review time
- With a remote and on-site team, keeping everything in sync was a constant challenge
Implementing a Job Profitability OS From the Get-Go
Twelve months ago, Your HR Team brought in WorkflowMAX. With the help of our implementation partner Apparatus Quo, the setup straightforward and fast: assessed the business, mapped out the needs, and got everything running without disruption.
The shift from scattered spreadsheets to a single, cloud-based platform was immediate, with features highlights that have improved end-to-end operations:
- Real-time data, every day: The team logs activity as they go on the mobile app, whether they're in the office or out at a client site.
- Profit visibility. For the first time, they have a clear, reliable read on profitability.
- Payroll, simplified. What used to be a manual process is now a matter of pulling a report, handing it off, and it's done.
- Invoicing direct to Xero. Review, click, sent. Invoices flow straight into Xero with no double handling and no delays.
Looking Straight at the 5-Year Horizon
For Stephen, the measure of a great platform it's what it actually gives back. And what WorkflowMAX has given back is time.
Time to focus on clients. Time to grow the business. Time to do more of what he actually built Your HR Team to do.
