Subcontractor and third-party costs are a major component of project margins. Purchase orders formalise these commitments at the job level, so you have visibility of committed costs before they're incurred. Combined with time costs and quoted budgets, POs complete the financial picture for every job.

Yes. WorkflowMAX gives you the option to track goods received and supplier bills as separate steps, or you can simply record bills directly against a PO if that suits your workflow. The two-step approach is useful when goods arrive before the supplier invoice, giving you accurate cost visibility on the job earlier.

Purchase orders themselves don't sync they're commitments, not financial transactions. When you receipt a PO and record the supplier's bill, the cost entry flows to Xero or QuickBooks as an accounts payable item. This keeps your accounting ledger clean with only confirmed transactions.

Yes. Custom print templates let you design POs with your logo, layout, and branding. You can also configure default numbering prefixes and sequences to match your existing document conventions.

Yes. Create POs and bills in any currency, and WorkflowMAX handles conversions automatically. Useful for firms engaging overseas suppliers or subcontractors.

Yes. Instead of deleting and re-creating, revise an existing PO edit the details and reissue. Any bills or stock receipts from the original are moved to the revised version. You can also mark a PO as received, fully billed, or completed to close it in a single step.

Create purchase orders against jobs to formalise supplier commitments. Each PO tracks items, quantities, and amounts, linked directly to the job. When you receipt the PO based on the supplier's invoice, the cost entry flows through to job costing and, if integrated, to Xero or QuickBooks as an accounts payable item.