The start of a new year always brings a specific kind of electricity to the office. It’s that window of time where we look at our cluttered desktops, our overflowing inboxes, and our complex project spreadsheets and say: “This year, it’s going to be different.”
We want 2026 at WorkflowMAX to be defined by clarity, not chaos; by profit, not guesswork. And it seems the Xero community agrees.
We are beyond thrilled to announce that WorkflowMAX has been officially featured in the Xero App Store 2026 Power Lists! Specifically, we’ve been named a standout in both the Job Flow Favourites collection and Top Time Tracking Apps list, which are curated groups of the most popular apps helping businesses manage the juggle of quotes, tasks, and payments.
If you aren’t familiar with the Power Lists, think of them as the People’s Choice Awards for the business world, backed by hard data. The Power Lists feature the most popular apps in the Xero App Store, highlighting the ones that achieved the highest number of new customer connections over the 2025 calendar year.
Out of the hundreds of tools available, Xero narrowed it down to 10 essential collections. To be included in the Job Flow Favourites means that thousands of your peers, architects, engineers, consultants, and agency owners, voted with their workflows. They chose WorkflowMAX to be the heartbeat of their business operations.
So, what does it actually take to become a "Power List" app? Yes, it is about having a lot of buttons and a sleek interface. But mostly, it’s about solving the "leaky bucket" problem that plagues service businesses.
In any project-based company, money leaks out through unrecorded minutes, inaccurate quotes, and delayed invoices. WorkflowMAX was built to plug those leaks. Here is why the Xero community has ranked us at the top for 2026:
Most businesses struggle because their data is siloed. The sales team uses one tool, the project managers use another, and the finance team is stuck in Xero trying to make sense of it all. WorkflowMAX creates a single source of truth. When a lead becomes a quote, that data flows into a job. When the job is tracked, it flows into an invoice. This smooth transition is why we are a cornerstone of the "Job Flow" category.
Let’s be honest: nobody likes tracking time. But in a service business, time is your only inventory. If you don't track it, you can't bill it. WorkflowMAX offers eight different ways to track time: from the mobile app to the desktop timer, guaranteeing that every billable second is captured without the administrative headache.
Without guessing, can you answer which projects are your real money makers? Not just the total revenue, but the margin after every hour and every cost is accounted for? If you can’t, then you should check out our live job costs and margins feature which shows your team recorded time, expenses and progress. To get that perfect, 4K high-definition view of your data, just make sure the ingredients are all there: once your time entries, purchase costs, and supplier invoices are synced and imported, your financial picture is officially complete. No guesswork, just great data
The reason we are celebrating this Xero App Store win is that our integration is second to none. We don't just "talk" to Xero; we live in harmony with it. Approved invoices created in WorkflowMAX are automatically sent to Xero, and payment statuses sync back and appear exactly as you configure them. This will eliminate double-entry, reduce human error, and make sure your accountant stays happy.
While WorkflowMAX is versatile enough for over 80 industries, we’ve seen incredible momentum within professional services. Architects and engineers, in particular, have embraced the platform to manage complex project phases and variations.
For a design firm, a project is a living entity with milestones, to-dos, and consultant costs. WorkflowMAX allows these professionals to zoom out for a bird’s-eye view of their entire firm's capacity, or zoom in to see exactly why a specific task is over-running. This level of control is what turns a good year into a "Power List" year.
Being featured on the Power List is a promise to our users. The 2026 business panorama is faster and more digital than ever before. To keep up, businesses need tools that don't just "store" data, but "activate" it.
In the coming year, WorkflowMAX is committed to doubling down on the features that earned us this spot. We are looking at automated AI workflows, capacity planning, forecasting, approval workflows, and even more intuitive reporting. We will continue to refine the user experience that has made us a favorite on the Xero App Store.
As Ryan Chapman, WorkflowMAX Xero user, recently noted: “WorkflowMAX gives me an instant picture of pipeline and project financial performance. The fact it links directly with Xero is great. The initial setup was also very easy.” That is the heart of why we do what we do. We take care of the "admin" so you can get back to the "art" of your business.
If you’re still managing your jobs via a patchwork of spreadsheets and "best guesses," there has never been a better time to upgrade your system. Join the thousands of businesses that made us a Job Flow Favourite.
Check us out on the Xero App Store’s “Job Flow Favourites” Power List
Experience the power of a truly streamlined workflow. Let’s make 2026 the year your business reaches its full potential.